Workday EXTEND

WORKDAY EXTEND

Overview :

Workday Extend gives us more control. We can make custom apps using different Workday resources like HR and finance. These apps keep the Workday look. We can use our favorite tools and languages to build them. They’ll still have access to Workday’s features. With Workday Extend, We can talk between users, bots, and the app easily. Plus, these apps stay safe even with updates.

Workday Extend - i8cloud

Workday Extend allows us :

  • Read/write Workday data via REST APIs, including human resources, financial, student, payroll, and more.
  • Build apps that have the Workday look-and-feel.
  • Build external apps that use the platform services but are built using languages, tools and frameworks of our choice.
  • Build feature-rich apps using the platform’s presentation, data, conversation services, and more.
  • Data services like Workday Query Language (WQL) that allow you another means to read Workday data.
  • Conversation services that enable communication between the users, a bot, and the Workday app.
  • Create apps that use the Workday organizational and security models.
  • Build apps that are “update safe.”

Workday Extend Services :

Workday Extend provides many tools and services that we can use when building apps. One category of services is named Presentation Services (PS). Apps that use Presentation Services:

  • Are created using the Workday Extend plug-in for IntelliJ.
  • Have pages and metadata that are defined using JSON.
  • Make REST API calls to read and write Workday and non-Workday data.
  • Run in the same Workday Client as the core Workday app.

Types Of Apps we can create using Workday Extend : 

  1. Custom apps
    • Use Workday Extend Presentation Services in order to build the User Interface (UI).
    • Use the many REST APIs provided by the platform for reading and writing Workday data, i.e. Workers, Expenses, etc.

2. Custom apps with external data are the same as custom apps but include the ability to read and write non-Workday data using REST APIs.

3. External apps

    • Are written with any Integrated Development Environment (IDE), and can use languages like Java, JavaScript, Python, C#, etc.
    • Can read and write data using both Workday REST APIs and external REST APIs.
    • Could be a desktop app, a web app, or run on a mobile device.

Workday Extend App Architecture :

The graphic represents the app architecture of Workday Extend.

  • Both custom and external apps are represented.
  • The platform has a service known as the API Gateway.
    • Simplifies authentication and routing for apps.
    • Runs on Amazon Web Services (AWS).
  • The box with the Workday logo at the top represents what is running within Workday. The main service is Presentation Services, which:
    • Allows you to create apps that look and function like the delivered Workday app.
    • Interface, through REST APIs, with the Workday Object Management Server (OMS), to read/write Workday data.
    • Can access external, third-party data using REST web services.
    • Runs your custom apps within the Workday Client.
  • You have access to other platform services like Data Services, where you can:
    • Read Workday data using the Workday Query Language.
    • Read Workday data using the Reports as a Service API.
  • Developers can create external apps that:
    • Run in many different devices
    • Do not use the Workday Client.
    • Flow through AWS and then through the Workday Enterprise Service Bus (ESB), which we use for inbound and outbound web service processing.

What is Workday Orchestrate :

 

This is a powerful, proven, enterprise grade interoperability and integration tool that can be used to create custom integrations as well as unlock new custom integration patterns.

This is based on a brand new highly performant architecture that requires no IDE to download and create Orchestrations. Simply log in to the Workday Developer Site and start building. This is designed to be a highly productive, lower-code experience, with drag and drop nodes for rapid development and fast iterations.

Author: Abhishek Narayan Gupta

Workday Consultant

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Workday: Talent and Performance  

What is Talent and Performance in workday?

Workday Talent & Performance is a key feature that simplifies talent management within the Workday platform. It allows organizations to assess employee skills and capacities to ensure they have the right people for current and future business needs. This assessment involves analyzing employee goals, competencies, and relevant business questions, with input from employees, managers, and additional reviewers and the result is the creation of an Employee Review form accessible at each worker’s profile under performance tab. This form helps to track progress, identify strengths, and set development goals.
Overall, Workday Talent & Performance helps companies align their talent strategies with their business goals effectively.

The four key points of Workday Talent to pay attention to:

  • Competencies
  • Talent Reviews
  • Calibration
  • Succession Planning

Competencies

TASK- Configure Competencies

It gives us a clear picture of an employee based on their skills, behaviors and attitude – which are essential for business success. We can easily measure, rate and track competencies with the help of workday tools.
Competencies are organized by competency categories and those categories are organized by competency class.

                                                   Competency Category.                                                                                                                                       

NOTE– Competencies categories and classes are optional.

Proficiency Scale  and Rating Scale –

Proficiency scale and Rating Scale are the measuring scales which helps us to measure the Reviews within workday. The proficiency scales are only applicable to measure the ratings of competencies whereas the Rating scale applies to all other Review section types example – Goals, questions, overall.

Talent Reviews

How to capture Employees SKILLS AND ACCOMPLISHMENT
through Talent Reviews?

Talent Review BP triggers by (start performance review for employee/ organization)  -> HR can push this task -> Notification will send to the employees  .
TASK – Start performance review for employee
Start performance review for organization

It starts with building the template and then defining the Business Process.
TASK – Configure Employee Review Template
While configuring the template only we will be providing the review sections which are competencies, goals, questions, overall.

Note

  • Talent Review Business Process is configurable.
  • Once we use the template for employee review we can’t make changes in the Review Section of template.

After the configuration of talent Review form, it can be initiated for a worker or Group of workers by Start perf review employee/ org task

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Calibration

It is used to ensure that performance and potential are continuously assessed properly across the organization

  • It Review all workers ratings.
  • Discuss and adjust those ratings if required.
  • They use the calibrated information to develop a plans that will effectively manage Talent.

NOTE – Performance Review calibration is different form Talent Review Calibration.

Succession Planning

The succession planning help us to identify the workers who can be moved to the key positions or job after the talent review is completed.

Firstly, it Identify the Key Positions by getting:
– What all positions are eligible for Succession?
– Which workers are candidates?

Secondly, it maintain levels of Readiness like
– Ready now
– Ready in 1 year

TASK – Maintain Readiness

Lastly FIND SUCCESSFUL PLANS – Which maintain the list of key positions, for which I like to manage the succession plan.

NOTE:
Before we create the succession plan we need to add the position in the list.
While creating the succession plan we need to identify the candidate.

TASK: – Create succession Plan/ Manage succession Plan
We can see the Succession Plan at Career tab in Worker Profile.

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Track your configuration via Workday delivered Report

There are some workday delivered reports which will helps us to monitor the whole process of Talent Review in workday.
Talent Review Status Summary – shows key attributes of talent review Business Process and can help us to monitor the review process.
Employee Review Summary – A report for Managers or Talent admin to analyze the employee reviews.
Employee Review Template eligibility – This report will be helpful for checking the templates eligibility.

Author: Astha Verma
Workday Consultant